project management for small teams · updated 2026-08-03
Project management for small teams
Lyto Workstream is project management for small teams: task boards and projects that connect to the client in the CRM, the hours tracked in Tally and the invoice in Sum — so the work is wired to who it is for and what it bills. It is one of seven apps in every Lyto plan, from €10 per seat per month billed annually, rather than a standalone project tool that knows nothing about your clients or billing.
Lyto · all 7 apps, one login
from €10 / seat / mo
billed annually · €13 monthly · one bill
The usual way · 4 separate tools
A project management app to run tasks and delivery
A CRM to hold the client the work is for
A time tracker to record hours against the work
An invoicing app to bill the delivered work
Lyto vs the usual separate-tools setup
| Lyto · Workstream | The usual way | |
|---|---|---|
| What a task connects to | The client, the tracked time and the invoice | Nothing outside the project tool |
| Billable work | Hours logged in Tally against the project, billed in Sum | Time tracked in a separate app, reconciled by hand |
| Client context | The project sits on the same client record as the CRM | A client name typed into the project, unlinked |
| Part of a suite | Projects plus six more apps in the same €10 seat | A per-seat project subscription on its own |
| Cost for five people | €50 / month billed annually — all seven apps | A project tool priced per seat, plus the rest |
Any competitor prices checked July 2026; see each vendor's pricing page for current figures.
Project tools that stop at their own edge
A small team’s project tool is usually the first “real” software it buys, and it does its job: tasks, boards, who-does-what. The limit shows up the moment the work touches money or a client. The project app knows the task is done; it does not know which client it was for, how many billable hours it took, or whether anyone invoiced them. That knowledge lives in a CRM, a time tracker and an invoicing tool — three other places the project app has never met.
So the team becomes the integration. The client gets typed into the project as a plain label. Hours get logged in a separate tracker. Someone reconciles the two at month end to work out what to bill. The board looks tidy; the connections that make the work profitable are all manual.
Projects wired to the rest of the business
Workstream is Lyto’s task and project app, and its advantage is what it is connected to:
- On the client record. A project sits on the same client the CRM holds — not an unlinked name.
- Wired to time. Hours logged in Tally attach to the project, so billable effort is visible where the work is.
- Wired to billing. Those hours become invoice line items in Sum — the delivered work bills itself, no reconciliation.
The task board is part of the same shared record as the relationship and the money, instead of an island beside them.
The honest scope
Workstream is built for small-team delivery, not large-scale program management. If you need Gantt-heavy resource planning across dozens of people, portfolio roll-ups or deep agile tooling, a specialist project platform will go further. For a team of one to ten that wants tasks connected to clients, time and invoices, the connection is worth more than the extra depth.
What it costs
Workstream is one of seven apps in every plan — a five-person team is €50 per month billed annually, €10 per seat, for all of them on one bill. The 14-day trial takes a card up front and cancels in one click.
Questions people ask
What is the best project management tool for a small team?
The best project tool for a small team is one where the work connects to the client and the billing, not an island of task boards. Lyto Workstream runs tasks and projects that share one record with the CRM, time tracking and invoicing, so a project knows who it is for and what it bills — all in every plan from €10 per seat per month billed annually.
How is Workstream different from a standalone project app?
A standalone project app manages tasks well but stops at its own edge — it does not know the client, the billable hours or the invoice. Workstream lives in the Lyto suite, so a project sits on the same client record as the CRM, hours tracked in Tally attach to it, and Sum bills from those hours. The task board is connected to the money and the relationship, not separate from them.
Do we need to track time to use the projects?
No — Workstream works as a straightforward task and project tool on its own. But because Tally is in the same plan, teams that bill for their work can log hours against a project and invoice them in Sum without a second subscription or a manual reconciliation. You use as much of the suite as the work needs.
Try the whole suite, not a demo
Every plan includes all seven apps — from €10 / seat / mo, billed annually.
14-day free trial · card required · cancel in one click